The Excel spreadsheet offers a multitude of both simple and very useful features for our daily operational tasks. It is software that allows you to, among other functionalities, develop a budget forecast, track and manage your sales force, implement and automate certain data, etc. To give you an overview of the software’s capabilities, we reveal 5 of its uses.
Insert an image into your documents
To successfully insert an image, simply click on the “Insert” tab in the toolbar and select the “Illustration” section. You can either use a personal image (which is common) or opt for a clipart. If you are interested in cliparts, click on “Clipart Image” and select the image you want from the pane that opens. For selecting a personal image, you need to click in the “Image” section to choose the desired image. You also have the option to automatically insert an image into an Excel cell using a macro.
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Cross-reference two data tables in Excel
To achieve this, you need to follow several steps. First, you must identify the common information in your two tables and know which ones you want to add to your first table, for example. To transfer specific data from the second table to the first, you should use the function “VLOOKUP“. By strictly following the function’s structure, you will be able to correctly enter the formula in the corresponding cell that you will copy across the entire range meant to receive this new data.
Create a calendar
To create a calendar using the Excel spreadsheet, you need to follow a number of steps. The first step will be to create a new workbook. In the “Developer” tab, if it has already been activated, click on “Visual Basic.” In the new window that appears, select the insert menu and click on Module. In this module, you must enter the Visual Basic code suitable for creating a calendar, then click on close in the file menu. In the “Developer” tab, click on “Macros” and select “CalendarMaker” and finally execute your command. You will find more information on this topic on Cédric’s blog dedicated to Excel.
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Compare data
There are several ways to compare data. You can either use the “IF” function to compare the columns of information that interest you in your table. You can also use other functions such as “MATCH“, “HLOOKUP“, and “VLOOKUP“. Each of these functions has a specific structure to follow; otherwise, the expected result cannot be obtained. You can also use a Visual Basic macro to automatically compare the data or open these files side by side to inspect the data more easily.
To create outlines and group data
Here are the steps to follow to successfully group and create outlines using the Excel spreadsheet. After opening your spreadsheet, select the “Data” tab, then “Group,” and then “Auto Outline.” If you have an older version of Excel, you will find in the “Data” tab the section “Group and Outline.” You can choose to minimize or maximize a group of automatically created data by pressing (- or +) as appropriate. You also have the option to manually group your data if you cannot do it automatically.